Printing your media guide turns your season into a keepsake that players, families, and fans can hold onto forever. While digital guides offer quick access, a printed version adds sentimental value and elevates the experience—whether used at games, displayed at banquets, or saved as a season-long memento. In this chapter, we break down why a hybrid digital-and-print approach works best, how to manage print quantities and orders, what to consider when choosing a printer, and how to distribute your guides effectively. From file setup tips to smart printing strategies, this guide helps you create a polished, high-quality media guide that showcases your team, supports your sponsors, and becomes a treasured part of your program’s history.

Launching your digital media guide is only the beginning—getting it into the hands of your fans is where the real impact happens. With a shareable URL, you can spread your guide through email lists, social media, QR codes at games, team websites, newsletters, and even gameday announcements. The more people who view your guide, the more value you deliver to sponsors and the stronger your program becomes. By promoting your guide strategically, you’re not just going digital—you’re elevating your team’s brand, boosting community engagement, and setting the stage for even greater support next season.

Going digital with your high school sports media guide or gameday program gives your team and sponsors a powerful advantage. A digital guide extends your reach beyond the bleachers — allowing parents, alumni, and fans everywhere to stay connected and support your program. With features like clickable sponsor logos, embedded videos, and trackable analytics, digital hosting platforms such as Issuu, Google Drive, and FlippingBook make your guide interactive, accessible, and cost-effective. Whether you go fully digital or use a hybrid print-and-online approach, promoting your media guide through social media, email, and QR codes ensures your program shines far and wide.

Proofreading may be the final step in creating your media guide, but it’s one of the most important. A thorough review helps you catch errors, confirm details, and ensure names and stats are correct before publishing. Check out our 11 proofreading tips to keep your media guide polished, professional, and error-free.

Looking to make your team’s media guide more meaningful? Beyond the essentials, you can include creative and personalized pages that highlight your players, coaches, and community. From Q&As and interviews to sponsor thank-yous and program history, these additions help tell your team’s full story both on and off the field.

Photo galleries add energy and emotion to your media guide, capturing game-day moments and giving players recognition beyond their roster photos. From highlighting a wide range of athletes to maintaining clean spacing and ensuring photos stay clear and visible, this guide walks you through the essentials of designing professional, memorable photo gallery pages.

Senior spotlights are a powerful way to honor graduating players and turn your media guide into a lasting keepsake. From collecting survey responses and favorite memories to showcasing photos that capture their journey, these pages celebrate each athlete’s story. With thoughtful design and even optional video interviews, senior spotlights make your guide both personal and unforgettable.

The game schedule page is one of the most important parts of your media guide—it’s where fans, parents, and players turn for all the essential details. From dates and opponents to kickoff times and special events, accuracy is key. With the right design, you can make your schedule not only informative but also visually appealing by adding photos, bolding home games, and even including a QR code for real-time updates.

Team and positional photos bring your media guide to life by showcasing players beyond just headshots. A full team photo highlights the entire squad, while positional photos let readers see the groups that make up the team. With the right layout, titles, and player names, these pages give your guide a polished, professional look and ensure every athlete gets recognized.

Designing strong roster and coaches pages is essential for any media guide. Rosters give every player their spotlight, whether through a simple number-and-name list or detailed roster cards with headshots and stats. Coaches’ pages highlight the leaders who shape the program, complete with photos, titles, and short bios to recognize their impact. With clear layouts, consistent formatting, and thoughtful design, these pages not only inform but also celebrate the people who make your team what it is.

This is where your media guide truly comes to life. With content gathered and pages planned, it’s time to focus on design. The goal is to create a professional, cohesive guide that’s both easy to navigate and visually engaging. In this chapter, we’ll walk you through choosing the right design software—whether it’s a professional tool like Adobe InDesign or a beginner-friendly option like Canva—along with best practices for layouts, fonts, colors, and branding. You’ll also learn how to add interactivity with hyperlinks and QR codes, and how to keep your pages consistent, clutter-free, and reader-friendly. By the end, you’ll have everything you need to design a media guide that stands out while delivering the essential information your team and fans rely on.

Before you can design a polished media guide, you need the right content. Start with the essentials—rosters, coach bios, schedules, and team photos—then add personal touches like senior spotlights, feature articles, and fun Q&As to make your guide unique. High-quality photos and an organized file system will keep the process smooth and stress-free, while also ensuring your final product looks professional and meaningful for your team and community.

Want to supercharge your team’s fundraiser? Involving athletes and parents in ad sales creates shared responsibility, stronger buy-in, and big results. Just look at Bishop Verot High School Football, where every player was asked to sell one ad—they’ve raised over $40,000 each year for the past three years. The secret? Clear expectations, strong organization, and active leadership from coaches and boosters. With the right tools—like polished rate cards, sales scripts, and simple payment systems—your team can turn ad sales into a reliable, high-impact fundraiser that builds community support and long-term program strength.

Selling sponsorships is one of the most powerful ways booster clubs can fund their programs and build lasting community relationships. From forming a dedicated sponsorship committee and pricing packages to targeting the right businesses, personalizing outreach, and following up consistently—this guide walks you through every step to secure more sponsors and keep them coming back year after year.

A strong booster club is the backbone of every successful high school sports fundraising program. In this post, we break down the four key pillars—leadership, commitment, vision, and organization—that set top-performing clubs apart. Learn how real teams raise $25K–$40K+ annually by building systems that involve coaches, families, and the community.

Make your media guide work smarter—not harder. This blog shows you how to handle sponsor ads like a pro, even if they don’t have one ready. Learn how to create clean, effective designs using Canva, add clickable links or QR codes, and deliver high-value digital features sponsors will love.

A well-designed rate card is your most powerful tool for selling sponsorships. It lays out all your ad options, pricing, and sign-up details in one professional sheet, like a menu for potential sponsors. Pair it with an online form to streamline submissions, collect digital assets, and make fundraising smoother for your team. In this blog, we break down exactly what to include and offer a free rate card template to help you get started.

Personal ads in your high school sports media guide are a heartfelt way for parents and fans to celebrate their favorite players while supporting your team’s fundraiser. Learn how to price, and offer these custom shoutouts to boost engagement and make your media guide even more meaningful.

Learn how to create and price corporate sponsorship packages for high school sports fundraising. Discover tiered options, pricing strategies, and how to bundle media guide ads with social media, game-day exposure, and more to maximize sponsor value and raise more money for your team.

Wondering how much to charge for business ads in your high school sports media guide? Learn how to set the right prices based on your fundraising goals, community demographics, and the value you offer sponsors. From logo wall spots to full-page ads and premium sponsorship packages, this guide breaks down proven strategies to maximize your fundraising results.